Is an ex-officio of all committees, except the Nominating Committee
Coordinates the work of officers and committee chairs
Performs other duties as needed according to the business of the association
1st Vice President – Programs
Oversees all programs
Assists the President and presides if President is unable to do so
Gives inspirational quote at all meetings
2nd Vice President – Membership
Establishes committee to heavily solicit PTSA membership at various school/PTSA events
Works with Treasurer and Membership Chair in collecting/counting membership money
Oversees and supports magnet liaisons
3rd Vice President – Ways & Means
Works with Treasurer to review funding requests, budget, and financial matters
Works to support the membership and donations drive
4th Vice President – Communications
Works closely with President to set strategy and ensure all PTSA communications are aligned with mission and pillars
Works with Communications Team to oversee the website, digital news, MailChimp database, photography, social media, etc. and assist where needed
Treasurer
Makes sure books have been audited before accepting them
Makes sure new signature cards are on file at the bank
Keeps custody of all the funds of the association
Keeps a full and accurate account of all receipts and expenditures
Deposits funds promptly
Makes disbursements by checks, as authorized by President and in accordance with the budget
Presents YTD budget at all PTSA meetings
Recording Secretary
Makes monthly agenda call and distributes completed agenda to board members and guests
Records minutes of monthly PTSA meetings
Presents minutes for approval
Acts as custodian of important papers/records
Parliamentarian
Advises President on parliamentarian procedures
Chairs the Bylaws and Standing Rules Revision Committee
Responsible for holding annual elections for SBDM positions
Advocacy Chair
Coordinates the work of the Advocacy Committee
Coordinates attendance at JCPS Board of Education meetings and/or work sessions as needed
Requests information from Principal about issues affecting duPont Manual
Works closely with President and 4th VP to increase awareness, educate members, launch calls to action
Alumni Service Corps
Alumni are encouraged to continue their impact on the Manual community through PTSA membership; volunteering at special events; mentoring students; and participating in other meaningful ways.
Awards Program Chair
Coordinates the work of the Awards Program Committee
Obtains information about District and State PTA awards
Discerns which awards would be beneficial for Manual PTSA
Ensures applications are appropriately completed, either by chair or by person submitting application (depending on criteria of award)
Timing: January – March
Campus Beautification Chair
Coordinates the work of the Beautification Committee
Maintains yards, gardens and courtyards; front door pots changed seasonally
Schedules and coordinates one or two cleanup days, typically prior to start of school and before Open House
Utilizes student and parent volunteers, especially on Fall Mulch days
Coordinates a clothing drive for the CAP program, if needed
Runs Male/Manual collection challenge during Red/White Week
Works with school to maintain Community Closet and identify any immediate school/student clothing needs
Coordinates additional work day(s) at CAP if needed
College/Career Center (CCC) Chair
Maintains College/Career Center, including resources and supplies
Secures and maintains schedule of 60 volunteers; conducts August training
Answers phone calls and schedules shadow appointments
Works with counselors to secure AP exam registration volunteers end Jan/early Feb
Works with counselors to secure AP exam volunteers early May
Supports College 101 night
Communications Chair
Attends monthly PTSA meetings OR reads minutes to learn about school-related news, activities, events, etc.
Coordinates (with content contributors) obtaining information from magnet programs, school staff, etc. and writes/edits/formats content as needed
Alerts volunteer photographers for PTSA/school events and ensures photos are stored on PTSA drive and accessible to Historian/4th VP
Assists Digital News and Social Media Coordinators as needed
This position is strongly supported by the 4th VP (Executive Board) and will hopefully transition into that role the following year
Corresponding Secretary
Conducts the correspondence of the association, in accordance with the standing rules
Works closely with school secretary in obtaining information regarding needed correspondence
Co-Chairs, along with the PTSA President, the annual PTA Founders’ Day Luncheon in mid-February. Manages the guest list, sends invitations, helps determine honorees
Keeps record of Lifetime Recognition awards and past presidents
Crimson Mission Liaison
Reports to PTSA Board members the current activity of the Crimson Mission Board
Digital News Coordinator(s)
Monitors PTSA E-news Gmail account for submissions and creates draft blog posts in WordPress
Prepares weekly draft of Manual POST e-newsletter in MailChimp
Maintains subscriber list in MailChimp
Historian
Keeps a history of the PTSA for the school year by taking pictures and collecting materials
Records the history by completing a digital scrapbook containing pictures and materials of the PTSA
Is readily available to attend PTSA functions
Submits digital scrapbook to District PTA Awards Chair
Hospitality Chair
Oversees all PTSA hospitality events:
Welcome Back Teachers Breakfast (August, may work with students from service clubs)
Open House Chili Supper (Open House night, organizes donations of chili and other food items to feed teachers after school and prior to beginning of Open House)
Parent/Teacher conferences (October and February, may work with students from service clubs)
Holiday Luncheon (December, given by Principal, PTSA serves only)
In early July, determines Membership theme and logo, drafts membership form, confirms membership and payment links on website are functional
Works closely with President, 2nd VP, 3rd VP and school to coordinate membership and donations drive during registration week (end July/early Aug)
Secures volunteers for registration week
Keeps current membership list
Works closely with Treasurer in collecting and counting membership money
Attends Back To School Faculty breakfast and encourages Teacher sign-ups
Submits monthly and final March membership reports to State PTA in a timely fashion
Nominating Chair
Identify a minimum of 2 members to be on Nominating Committee in addition to the Chair
Reach out to current Board members to determine who is rolling off, staying on the Board, and/or switching to a different position (March)
Actively recruit new members to join the Board (April/May)
Help identify replacement for a vacated Board position, if necessary
Photographer(s)
Take photos at school athletic/academic/PTSA events throughout the year and submit within 3 days to Communications Team
Programs Chair
Coordinates the work of the Programs Committee
Provides one to two programs a year that promote the welfare of Manual students, including a wellness/compassion program in the fall and a college program in the spring
Project Graduation Chair
Coordinates the work of the Project Graduation Committee
Together with the school, parents of seniors, and community supporters, plans Project Graduation, an all-night, safe alternative for the celebration of high school graduation
Secures location, coordinates student sign-up, procures donations, arranges prizes and lines up volunteers for that night
Timing: February – early June
Red/White Week Chair
Coordinates the work of the Red/White Week Committee
Communicates with Executive Council sponsor to identify volunteer/food needs
Solicits volunteers for Friday night decorating, provides food and drink for volunteers
Timing: October (involves after school/evening time before and during Red/White Week)
Publicizes 15th District PTA scholarships and State PTA scholarships
Works with counselors in distributing and collecting applications
Submits applications
Social Media Coordinator(s)
Works closely with Communications Team to post regular updates to PTSA social media channels in accordance with communications strategy
Provides creative ideas for content and new ways to engage all members
Respond to questions posted in Facebook group when possible, or tag appropriate people
Volunteer Chair
Maintains updated spread sheet on volunteer names
Utilizes Sign Up Genius to create sign-ups for committee chairs
Teaches Board members how to use/create Sign Up Genius for their event
Website Coordinator(s)
Maintains PTSA website in WordPress
Works with Communications Team and possibly other board members/committee chairs to ensure information on the website is current and new content is posted regularly
Wellness & Compassion Chair
Coordinates financial and/or physical resources to aid families/students with emergency situations
Seeks programs that promote positive mental and physical well-being, health, wellness, and compassion